3.4 Track Change
In a small percentage of reports, it will be determined that a report screened for a Family Assessment would be more appropriately handled as an Investigation or vice versa. One of the primary goals of Child Protection Practice is to perfect the initial screening function to assure that this transfer is kept to an acceptable minimum. However, some reports will change tracks due to information obtained during the Investigation/Family Assessment. The statute requires reports to be transferred, as appropriate. When changes in the response are made they are to be done in the least disruptive way possible for the family and should minimize service delivery interruption.
3.4.1 Entering Track Change in System
If a report is switched from one response track to another, the CPS Screening Classification Form (CS-27) is updated to reflect the change, including the reason for the change.
On the same, or the next working day, following the decision to change the response track, information about the track change is to be entered in the CA/N database system on the CPS Screening Classification Update Screen (ATRU) by authorized county staff. The Circuit Manager is responsible for determining who in the Circuit will have authorization to update the ATRU screen.
The CPS Screening Classification Update Screen (ATRU) is then updated to reflect the change, with the reason and date the decision is made. The reason for the change is entered on the Comment Screen accessed through the ATRU Screen. The Investigation/Assessment Information Inquiry (ATRI) Screen will reflect a history of the changes.
If it is decided to change the response before the first screening code is entered in the system, information regarding both shall be entered in the system for evaluation purposes.
If the investigation takes longer than 30 days to complete, due to a change in tracks, enter code “F” (Track Change) in the Delayed Conclusion field on the CA/N-1. Under such circumstances, the investigation shall be completed and the CA/N-1 updated in no more than 45 days from the date of the initial report.
Chapter Memoranda History: (prior to 1/31/07)
CS03-51, CD05-35, CD05-40, CD05-67, CD05-72, CD06-34