5.3.21 Compiling the Family Assessment Record

When the Children’s Service Worker determines the conclusion of the Family Assessment they shall: Complete CPS-1, CPS-1A and CA/N-1.

NOTE:  The conclusion date of a CA/N report is defined as the date the worker completes the evaluation of evidence gathered and completes the CPS-1 form and narrative.  If the supervisor agrees with the conclusion decision, the date the worker signed their finding is the date entered into the CA/N database system.    If the supervisor does NOT agree with the worker’s finding, the supervisor and worker shall conference, gather additional information, if necessary, and document all additional steps.  The conclusion date entered then becomes the date the worker and supervisor agree on the conclusion.

Related subject:  CA/N-1 Code Sheet and Forms and Instructions.

Compile the family assessment record, to include: CA/N-l, CPS-1, CPS-1A, CS-21a, documentation that CS-24a’s, etc. were provided to appropriate persons, and attach evidence gathered during the Investigation.

Related Subject: Section 5, Chapter 1.1.2, Family Assessments Completed in Response to CA/N reports

Submit to immediate supervisor for review and signature.

The CA/N-1 is to be entered into the data system immediately after final status determination.

File the compiled record, including the CPS-1 and CPS-1A, in the CA/N section of the case record along with the Final CA/N-1 after reviewing for accuracy.

The family should be offered preventive services through CD or community resources if the family assessment conclusion is Family Assessment- Services Needed; or Family Assessment – Services Needed – Linked in 30 days; or provided Family-Centered Services to prevent out-of-home placement and document reasonable efforts on the CPS-1.

Refer to appropriate supervisor for FCS assignment if family assessment conclusion is Family Assessment – Services Needed.