28.5 Preparing for the Meeting
The Children’s Service Worker or adoption specialist will share, in advance, copies of the assessments for the three (3) to four (4) families selected by the screening committee. Attach a cover letter which includes the following information:
- The meeting time and place;
- A reminder of the confidentiality of the information about the families and the children;
- A request that, if they cannot attend, they share their written recommendations; and
- A request that they return any copied material to the CD office at the time of the meeting or with their written recommendations if they are unable to attend. All written material copied and shared with non-CD members must be returned to the adoption specialist for destruction.
NOTE: If a member is not knowledgeable about the child, a copy of the child's summary should be shared. This should also be returned to CD at the time of the meeting so that it can be destroyed.
The meeting should be scheduled at least two (2) weeks in advance.